By Annabelle Holman
There are a number of ways that entrepreneurs can use to create unique experiences with their employees, clients and potential customers. Hosting a business event is just one of them. However, before you go ahead with the planned event, you will need to identify its goals. Once you have the goals in mind, the next step is plan for it to in order to ensure its success. When assigned the task of event planning Edmonton people should always consider the below discussed factors for the best results.
Immediately you settle on the date for the function, you should start the preparation immediately. This is to avoid last minute rush which will compel you into making rush decisions. In most cases, rushed decision are not always the best as you will be trying so much to meet the deadline without considering the quality of services you will be getting.
In order to run the occasion smoothly, you should also draw a budget and try to stick to it. Some of the obvious costs associated with such events include food, venue, decor, drinks and marketing. Your budget should also be very specific and include revenue opportunities as well.
For proper preparation, you should also have a rough estimate of the people who will be attending the function. This is important because of the supplies are always booked based on this number. Without an estimate, you will find even budgeting unattainable. It is only after you have a rough estimate that you can visit various venues to see whether they have the capacity to accommodate the function.
Most event venues nowadays provide full package from space all through to vendors. However, not all of them do this. It is therefore important to inquire from your venue whether they are providing everything required for the function and at what price. You can always compare this with if you were come with your vendors and choose the cheaper option.
Of course you must also settle on the date for the function. You should pick a few dates that would be suitable for your invites. If possible, you should hold the function over the weekend as most people will not be able to play hooky from office just for your function.
The time you send out the invites to your function is probably the most important aspect in the entire planning process. You should not send the invites too early or too late. Three weeks before the date of the event is usually the rule. However, if you want to get on executives calendar, you may want to send the invites even early.
The key to planning a successful function always lie in starting the preparation process early and also conducting thorough research. Such functions are always very costly to plan that nobody would want to see them fail. Use the above tips to ensure that yours end with success story.
Immediately you settle on the date for the function, you should start the preparation immediately. This is to avoid last minute rush which will compel you into making rush decisions. In most cases, rushed decision are not always the best as you will be trying so much to meet the deadline without considering the quality of services you will be getting.
In order to run the occasion smoothly, you should also draw a budget and try to stick to it. Some of the obvious costs associated with such events include food, venue, decor, drinks and marketing. Your budget should also be very specific and include revenue opportunities as well.
For proper preparation, you should also have a rough estimate of the people who will be attending the function. This is important because of the supplies are always booked based on this number. Without an estimate, you will find even budgeting unattainable. It is only after you have a rough estimate that you can visit various venues to see whether they have the capacity to accommodate the function.
Most event venues nowadays provide full package from space all through to vendors. However, not all of them do this. It is therefore important to inquire from your venue whether they are providing everything required for the function and at what price. You can always compare this with if you were come with your vendors and choose the cheaper option.
Of course you must also settle on the date for the function. You should pick a few dates that would be suitable for your invites. If possible, you should hold the function over the weekend as most people will not be able to play hooky from office just for your function.
The time you send out the invites to your function is probably the most important aspect in the entire planning process. You should not send the invites too early or too late. Three weeks before the date of the event is usually the rule. However, if you want to get on executives calendar, you may want to send the invites even early.
The key to planning a successful function always lie in starting the preparation process early and also conducting thorough research. Such functions are always very costly to plan that nobody would want to see them fail. Use the above tips to ensure that yours end with success story.
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